Overview

Overview

St. Paul’s Hospital Millennium Medical College library system is comprised of three libraries: the hospital (or “main”) library, the nursing library, and the Ras Immeru campus library.  All libraries under the college have been integrated by one system on the new building since January 19, 2013/ 14.  There are Twenty library staff and one librarian who manages the collections and provide reference and circulation services.

The main library was established in 2007 under the guidance and management of Addis Ababa University. At the very begining, it was only open to serve the hospital staff, however as the collections grew, a regular library staff was established and the library was opened to all students, faculty and staff. In 2011, the library management system was transitioned from AAU to SPHMMC.

The Nursing library was located on the School of Nursing campus and  had been functional only during office hours. The collection strengths are notably in nursing and community health education, spanning from the late 1960s to about 2008. Previously the nursing library was under the management of Addis Ababa University and transitioned to SPHMMC in 2012.

The RasImmeru campus library was managed by the Ministry of Health until its management was transferred to SPHMMC libraries in 2011, . In early 2013, the Ras Immeru library was closed due to a shortage of human resource for the library.

The integrated / main library is currently located on the third floor of the building in the Academic Campus. During the past six years, a large number of books have been purchased from vendors and some of them have been transferred from Addis Ababa University collections. The collection includes donations from many entities, such as Ethiopian Ministry of Health, World Health Organization and foreign governments. In addition to education and clinical texts, the collection contains periodicals, popular fiction, reference materials, yearbooks and posters. Approximately 4,963 items spanning the basic medical education, general medicine and clinical specialties make up the collection of Books. Today, the collection is accessible nearly 24 hours per day, seven days per week except 6:00 AM – 8:00 AM.

Mission

To enhance access to the knowledge base of the health sciences, instruct users (students, faculty, researchers, and clinicians) in information retrieval and management techniques acquire and organize a specialized collection of resources through effectively integrated technology to promote best practices.

 Vision

To be a model library to other hospitals and health science libraries in Africa by the year 2025 G.C

Core Values

  • Understanding and, when possible, exceeding users’ need for access and information,
  • Customer service that reflects professional, ethical, and polite behavior,
  • Active collaboration in the learning and discovery process,
  • Commitment to diversity, intellectual freedom, and self-actualization,
  • Continuous learning, adaptability, innovation and enhancement of staff skills and services,
  • Responsible and creative stewardship of limited College resources,
  • A rewarding work environment characterized by team spirit, flexibility, personal growth and a study-conducive and welcoming environment for our users

Goals

  • Provide service excellence and timely access to information in the health sciences, independent of user location and mode of access.
  • Teach access to, retrieval of, and synthesis of information for education, clinical decision making, and research.
  • Exceed user expectations as we manage the ongoing technological evolution of the library’s resources and services, working in partnership with the other departments in the St. Paul’s Hospital Millennium Medical College community.
  • Continue reshaping library resources, services and outreach in light of the transition to the new campus.
  • Innovate collaboratively to improve scholarly communications and the management and delivery of information services.
  • Build on staff resource strengths in order to enhance the library as a learning environment workplace, through effective communications and staff development, mentoring and succession planning opportunities.

The current goals of the library are to establish a library catalog and inventory management system in order to permit regular circulation, and to develop facilities, instruction, and electronic resources in support of the most frequently requested education and clinical subjects. Progress in Digital library and automation, intellectual control of collections and move planning has been made with the guidance of an experienced professional librarian, with support from Addis Ababa University and the administration of SPHMMC.

SPHMMC Library Policy on Visitors

Effective 13May 2014

The library supports the mission of SPHMMC and aims to support its endeavors in medical education research and patient care communities throughout the country. The following library policy on visitors provides a set of rules for all people who wish to use the SPHMMC library.

Policy

During the daytime hours of 8:00 AM – 6:00 PM, and with proper identification, the following groups are welcome to use the library: SPHMMC students, faculty, and staff or clinicians from health sciences institutions in Ethiopia; visitors active in SPHMMC programs (but who have no SPHMMC ID card), and guests of SPHMMC faculty. Each individual must present their own ID card. Note that SPHMMC students and staff may not sponsor guests.

During evening, late night, and early morning hours between 6:00 PM – 6:00AM, SPHMMC students faculty, and staff with valid SPHMMC ID cards may use the library. Visitors from other health sciences institutions, visitors active in SPHMMC programs (but who do not have SPHMMC ID card), guests or friends are not allowed to enter the library.

Time period Open to Acceptable Identification To enter the library Check out books
8:00 AM – 6:00 PM SPHMMC students, faculty,  and staff Valid SPHMMC ID card. Show your ID card to library staff. Yes.

Reserve and stacks collections.

  Students, faculty, staff or clinicians from health sciences institutions in Ethiopia Valid ID card from your home institution. Show your ID card to library staff. Not allowed.

May use books from general stacks for reading in the library. No spot reading from reserve collection.

  Visitors active in SPHMMC programs (no SPHMMC ID card) Letter from SPHMMC department, with beginning and date of appointment Show your own ID card and the letter to library staff. Yes. 

With a letter from the department, assigning responsibility to a current faculty member.

  Guests of SPHMMC faculty Must be accompanied by SPHMMC faculty sponsor. SPHMMC faculty shows their ID card to library staff. Not allowed.

 

6:00 PM –

6:00 AM

SPHMMC students, faculty and staff SPHMMC ID currently valid. Show your ID to library staff Yes, reserve and stacks collections

The library is closed to the general public.

The library is open 22 hours per day (closed 6:00 am – 8:00 am for cleaning)

 Security

Campus guards will check for proper and valid identification at the campus gate.

Library staff will check identification at the library entrance. Library staff may also demand ID at any time from any library user. If you do not have ID, you will be asked to leave the library.

SPHMMC faculty, staff, and students who use the library are asked to report to the library staff any visitors who are present in the library after 6:00 PM.

Failure to comply with this policy will result in communication with the SPHMMC person’s appropriate supervisor or advisor. In the case of any non-SPHMMC visitor present in the library after 6:00 PM, ID will be recorded, campus security will be contacted and the user will be escorted off campus. Repeated occurrences will result in a ban from campus.

 

Contact Us

If you have any questions about the library, please contact Hiwot Abebe, Chief Librarian via

E-Mail:- hiwotabebe2003@gmail.com

Mobil: – +251927346803

LIST OF STAFF IN THE LIBRARY

No Name  position
1 Hiowt Abebe Chife Libarian
2 Abebayehu liksa Shift Head
3 Alehegne Bgashaw Shift Head
4 Aregashe Tadese Library Attendant
5 Aserebebech Mamo Technical Assistant
6 Bizuneshe Urgesa Library Attendant
7 Dawit Abdi Library Worker
8 Dinke Teshome Documentation
9 Erimyas Sintayehu Computer  Lab Assistant
10 Etagegn Girma Library Assistant
11 Frewoyni Yegzaw Library Attendant
12 Gosaye Zaze Library Attendant
13 Haregwoin Damena Library Assistant
14 Hiwo Yehona Photo copier
15 Maseresha Woida Cataloger
16 Matiyase Tanaw Library  Assistant
17 Medanit Girma Documentation
18 Meselach H/Mariam Cataloger
19 Mokonnen Fentaw Library Attendant
20 Muleneh  Amebalu Library Assistant
21 Wogen Wonji Library Assistant